Jump to content
You must now use your email address to sign in [click for more info] ×

Importing Large Word Documents Into Publisher


Recommended Posts

I've got a 75 page Word document and need to import it into Publisher if possible.

Firstly, on InDesign I can match up Word's paragraph styles to InDesign defined ones when I'm importing so all the text imports nicely formatted—far as I can tell on Publisher this isn't possible using Place, or am I missing something?

Secondly, if I set up a master double page spread with linked text boxes on InDesign, and I import a big document into a page with that master page applied, it will automatically generate the required number of pages to fit in all (e.g.) ~75 pages of text. Publisher doesn't seem to do this, but even if I manually create 75 pages, how can I get all those text boxes to link to each other (see screenshot)? Or would I have to manually link all 30+ double spreads which is a ludicrous faff?

Thanks for your help!

Sam

Screenshot 2019-07-15 at 15.53.34.png

Link to comment
Share on other sites

1 minute ago, SamMN said:

Firstly, on InDesign I can match up Word's paragraph styles to InDesign defined ones when I'm importing so all the text imports nicely formatted—far as I can tell on Publisher this isn't possible using Place, or am I missing something?

Publisher should pick up the styles and style names you used in Word, and give you the same formatting. It won't be using the default style names that Publisher provides, though.

2 minutes ago, SamMN said:

Secondly, if I set up a master double page spread with linked text boxes on InDesign, and I import a big document into a page with that master page applied, it will automatically generate the required number of pages to fit in all (e.g.) ~75 pages of text. Publisher doesn't seem to do this, but even if I manually create 75 pages, how can I get all those text boxes to link to each other (see screenshot)? Or would I have to manually link all 30+ double spreads which is a ludicrous faff?

Create your master spread, with a text frame on the left and another on the right, and link them. And create the first document page. When you Place your document into the text frame on that page, it will overflow. You'll see a red triangle near the lower-right side, and a red eye icon. Shift+Click on the red triangle. Publisher will create enough pages to hold all your text.

-- Walt
Designer, Photo, and Publisher V1 and V2 at latest retail and beta releases
PC:
    Desktop:  Windows 11 Pro, version 23H2, 64GB memory, AMD Ryzen 9 5900 12-Core @ 3.00 GHz, NVIDIA GeForce RTX 3090 

    Laptop:  Windows 11 Pro, version 23H2, 32GB memory, Intel Core i7-10750H @ 2.60GHz, Intel UHD Graphics Comet Lake GT2 and NVIDIA GeForce RTX 3070 Laptop GPU.
iPad:  iPad Pro M1, 12.9": iPadOS 17.4.1, Apple Pencil 2, Magic Keyboard 
Mac:  2023 M2 MacBook Air 15", 16GB memory, macOS Sonoma 14.4.1

Link to comment
Share on other sites

25 minutes ago, walt.farrell said:

Publisher should pick up the styles and style names you used in Word, and give you the same formatting. It won't be using the default style names that Publisher provides, though.

Create your master spread, with a text frame on the left and another on the right, and link them. And create the first document page. When you Place your document into the text frame on that page, it will overflow. You'll see a red triangle near the lower-right side, and a red eye icon. Shift+Click on the red triangle. Publisher will create enough pages to hold all your text.

Thanks for this tip, much appreciated. However, it doesn't seemed to have worked 100%. I think some table formatting is causing issues.

I can import around 30 pages or so, and then the text boxes start turning blank (see screenshot —it still looks like the text is importing, but it's not displaying properly). I had a similar issue on InDesign where imported tables were turning the document invisible and needed adjusting. Checking from where it's cut off, it's at a point where it's a table that goes over 2 pages or so. Does Affinity have issues importing large tables, and is there any way for me to adjust this table without being able to see it? :-/

 

 

Screenshot 2019-07-15 at 16.17.58.png

Link to comment
Share on other sites

As far as I know, Publisher has no support for tables that span a page boundary, or that are larger than a page, at this time.

Other than removing the table manually in Word, and pasting it into Publisher in multiple pieces after you've loaded the rest of the document, I don't have any suggestions. Sorry.

41 minutes ago, SamMN said:

and is there any way for me to adjust this table without being able to see it?

If you select the text in that page (click just inside of the beginning of that frame with the Frame Text Tool and drag to the end of the frame to highlight) and then use the menu item Edit > Defaults > Revert that might help.

-- Walt
Designer, Photo, and Publisher V1 and V2 at latest retail and beta releases
PC:
    Desktop:  Windows 11 Pro, version 23H2, 64GB memory, AMD Ryzen 9 5900 12-Core @ 3.00 GHz, NVIDIA GeForce RTX 3090 

    Laptop:  Windows 11 Pro, version 23H2, 32GB memory, Intel Core i7-10750H @ 2.60GHz, Intel UHD Graphics Comet Lake GT2 and NVIDIA GeForce RTX 3070 Laptop GPU.
iPad:  iPad Pro M1, 12.9": iPadOS 17.4.1, Apple Pencil 2, Magic Keyboard 
Mac:  2023 M2 MacBook Air 15", 16GB memory, macOS Sonoma 14.4.1

Link to comment
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.
Note: Your post will require moderator approval before it will be visible.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

Loading...
×
×
  • Create New...

Important Information

Terms of Use | Privacy Policy | Guidelines | We have placed cookies on your device to help make this website better. You can adjust your cookie settings, otherwise we'll assume you're okay to continue.