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SamMN

Importing Large Word Documents Into Publisher

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I've got a 75 page Word document and need to import it into Publisher if possible.

Firstly, on InDesign I can match up Word's paragraph styles to InDesign defined ones when I'm importing so all the text imports nicely formatted—far as I can tell on Publisher this isn't possible using Place, or am I missing something?

Secondly, if I set up a master double page spread with linked text boxes on InDesign, and I import a big document into a page with that master page applied, it will automatically generate the required number of pages to fit in all (e.g.) ~75 pages of text. Publisher doesn't seem to do this, but even if I manually create 75 pages, how can I get all those text boxes to link to each other (see screenshot)? Or would I have to manually link all 30+ double spreads which is a ludicrous faff?

Thanks for your help!

Sam

Screenshot 2019-07-15 at 15.53.34.png

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1 minute ago, SamMN said:

Firstly, on InDesign I can match up Word's paragraph styles to InDesign defined ones when I'm importing so all the text imports nicely formatted—far as I can tell on Publisher this isn't possible using Place, or am I missing something?

Publisher should pick up the styles and style names you used in Word, and give you the same formatting. It won't be using the default style names that Publisher provides, though.

2 minutes ago, SamMN said:

Secondly, if I set up a master double page spread with linked text boxes on InDesign, and I import a big document into a page with that master page applied, it will automatically generate the required number of pages to fit in all (e.g.) ~75 pages of text. Publisher doesn't seem to do this, but even if I manually create 75 pages, how can I get all those text boxes to link to each other (see screenshot)? Or would I have to manually link all 30+ double spreads which is a ludicrous faff?

Create your master spread, with a text frame on the left and another on the right, and link them. And create the first document page. When you Place your document into the text frame on that page, it will overflow. You'll see a red triangle near the lower-right side, and a red eye icon. Shift+Click on the red triangle. Publisher will create enough pages to hold all your text.


-- Walt

Windows 10 Home, version 2004 (19041.388),
   Desktop: 16GB memory, Intel Core i7-6700K @ 4.00GHz, GeForce GTX 970
   Laptop:  8GB memory, Intel Core i7-3625QM @ 2.30GHz, Intel HD Graphics 4000 or NVIDIA GeForce GT 630M
Affinity Photo 1.8.5.703 and 1.9.0.864 Beta   / Affinity Designer 1.8.5.703 and 1.9.0.864 Beta  / Affinity Publisher 1.8.5.703 and 1.9.0.863 Beta.

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25 minutes ago, walt.farrell said:

Publisher should pick up the styles and style names you used in Word, and give you the same formatting. It won't be using the default style names that Publisher provides, though.

Create your master spread, with a text frame on the left and another on the right, and link them. And create the first document page. When you Place your document into the text frame on that page, it will overflow. You'll see a red triangle near the lower-right side, and a red eye icon. Shift+Click on the red triangle. Publisher will create enough pages to hold all your text.

Thanks for this tip, much appreciated. However, it doesn't seemed to have worked 100%. I think some table formatting is causing issues.

I can import around 30 pages or so, and then the text boxes start turning blank (see screenshot —it still looks like the text is importing, but it's not displaying properly). I had a similar issue on InDesign where imported tables were turning the document invisible and needed adjusting. Checking from where it's cut off, it's at a point where it's a table that goes over 2 pages or so. Does Affinity have issues importing large tables, and is there any way for me to adjust this table without being able to see it? :-/

 

 

Screenshot 2019-07-15 at 16.17.58.png

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As far as I know, Publisher has no support for tables that span a page boundary, or that are larger than a page, at this time.

Other than removing the table manually in Word, and pasting it into Publisher in multiple pieces after you've loaded the rest of the document, I don't have any suggestions. Sorry.

41 minutes ago, SamMN said:

and is there any way for me to adjust this table without being able to see it?

If you select the text in that page (click just inside of the beginning of that frame with the Frame Text Tool and drag to the end of the frame to highlight) and then use the menu item Edit > Defaults > Revert that might help.


-- Walt

Windows 10 Home, version 2004 (19041.388),
   Desktop: 16GB memory, Intel Core i7-6700K @ 4.00GHz, GeForce GTX 970
   Laptop:  8GB memory, Intel Core i7-3625QM @ 2.30GHz, Intel HD Graphics 4000 or NVIDIA GeForce GT 630M
Affinity Photo 1.8.5.703 and 1.9.0.864 Beta   / Affinity Designer 1.8.5.703 and 1.9.0.864 Beta  / Affinity Publisher 1.8.5.703 and 1.9.0.863 Beta.

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