Endnotes disappear within text (superscript), but are still listed at the end of doc

[Lintrezza]

This is the second time this has spontaneously happened. I couldn't find a work around and restarted the entire document - taking a week, and it's happened a second time.  As I've not realised at the time I haven't been able to isolate what occurred, but clearly I've replicated it, or it's a bug. Publisher 2.

Are there any settings that would cause the superscripted endnotes within the text to disappear, while the endnotes still appear at the end of the document?

I have a feeling it may have to do with changing text styles on headings (only thing I can think of I've done that may have triggered it.)

I don't have another week to start again!  🙂  

Any assistance much appreciated.

 

[Lintrezza]

Looking through past forum discussions there was a possibility I'd accidentally changed them to white. But checked, and they're not white. They're non-existent. 

 

[Lintrezza]

I inserted a new endnote hoping it might insert it into the existing endnote list, but it created a new one. So it must have no recognition within the text of a pre-existing reference list. My only choice at this stage is to go through and insert 474 references numbers within the text by hand, and never be able to change the content of the file again. Which is extremely limiting. If anyone has a heads up on how this may have occurred so I never, ever do it again would be great. 🙂 Or maybe I sneak back to ID with my tail between my legs.

[walt.farrell]

If you put the cursor in one of the end notes, and then in the Notes panel click on Go To Reference, do you get to the proper spot in the text?

Can you give us a screenshot at that point including the Notes panel and the text where the reference symbol should be (with the cursor in place as positioned by the Go To Reference)?

[MikeTO]

A couple of tips:

• Work with Highlight Fields selected - this will add shading behind note markers making them easier to find
• Work with Show Note Marks selected - this will add brackets around each endnote - with this selected, review all of the endnote text - do any of the notes have text that is outside of the brackets? Are any of the endnote brackets shown as broken? If you were working with this setting off, it's possible that an endnote has become broken, something that is rather easy to do

[Lintrezza]

There is no Go to Reference in the notes panel. If I click on an endnote  at the end of the doc the panel greys out.

With highlight fields selected there are no endnotes within the document. With Show Note marks, no brackets. They are gone.

I'm going to add them all in manually and use the endnote text at the end of the document and drag them into place behind the new endnote. It's going to be laborious and I'm worried they won't 'stick' but no other choice. I think I've hit a bug. 

 

[MikeTO]

2 hours ago, Lintrezza said:

There is no Go to Reference in the notes panel. If I click on an endnote  at the end of the doc the panel greys out.

With highlight fields selected there are no endnotes within the document. With Show Note marks, no brackets. They are gone.

I'm going to add them all in manually and use the endnote text at the end of the document and drag them into place behind the new endnote. It's going to be laborious and I'm worried they won't 'stick' but no other choice. I think I've hit a bug. 

Do you have Positioning > Note Position set to End of Story? If so, there won't be any brackets around the endnotes, they'll appear at the end of the story similar to footnotes. if you change it to Shared Document Frame (the default value)  or one of the other options then they'll have brackets around them.

If Note Position is not set to End of Story and you don't have brackets around them, then all of the notes are broken.

You'll find a detailed explanation of notes and lots of tips in the Reference section of the free Publisher manual I've shared in the forum - the link is below in my signature.

It is really easy to break endnotes. For example, let's say you start typing an endnote and then think better of what you've typed, press Cmd/Ctrl+A to select all of the note text, and then start typing a new version of it. That will break the endnote. Or if you click the cursor at the end of the endnote to append some more text, Publisher will position the text cursor outside of the bracket and that's where your text will appear - if you don't have Show Notes on you'd never know you're breaking your notes.

The biggest tip is to keep Show Notes and Highlight Fields on and as soon as you see that've broken something, choose Undo.

Good luck.

[Lintrezza]

Thanks Mike. They were set to End of Story, and they are still there, just no reference to them within the text. By the time I realised they were gone it could have been hours as I was working on the Index.  I don't know how it's possible to 'break' them all simultaneously. Just starting to redo them all by hand... 

 

[MikeTO]

1 hour ago, Lintrezza said:

Thanks Mike. They were set to End of Story, and they are still there, just no reference to them within the text. By the time I realised they were gone it could have been hours as I was working on the Index.  I don't know how it's possible to 'break' them all simultaneously. Just starting to redo them all by hand... 

I don't know of any way to remove them all at once except for obviously copying the text outside of Affinity and pasting it back in. I don't think anybody else has reported a problem like this so if you can figure out what triggered it that would be useful. That fact that it's happened to you twice is concerning.

I use sidenotes extensively in my Publisher manual and haven't had that problem. And I'm using footnotes in another book and not seeing any issues but it's still early days for that project.

Good luck!

[Lintrezza]

Aha! I backed it up on the 23rd. It still has references attached. The Index, and other aspects are incomplete. But I can use that file and redo the index a third time (ouch), and keep an eye on the disappearing references. Perhaps this way I can isolate what occurred when it happens. Will let you know if it happens again. Cheers. Happy New Year.

[MikeTO]

This one puzzles me, I can't think of any way to delete multiple endnote markers but to retain the endnote text when Positioning is set to End of Story because with that option, each note is in a separate child frame.

Could you do a few tests with the broken document?

1. Open the document and deselect all text frames by clicking on a blank part of a page. Look at the Notes panel and with Endnotes and Document-wide selected, what do you see for Note Position? Is it set to End of Story?
2. Click in the story text and choose Select All to select all the text in the story. Scroll to the endnotes - the text in them should not be selected because they with Positioning set to End of Story, the notes will be in individual child frames. Can you confirm their text isn't selected?
3. Click in one of the endnotes to place the text cursor in it. It should look something like this, the note's child frame should be selected with X handles at the corners to indicate it cannot be transformed.
   

Good luck.

[Lintrezza]

I think I've worked out what happened. I've inserted the index at the end of the doc. Because that's where an index goes, after the references. It's then spontaneously created a second set of references, but there have been insufficient pages allocated to them so I've seen what must have been a page of extra references (I don't recall doing this, but likely it's what's happened) and deleted them. I just did that to test the theory, and viola! no references, but a second set before the Index that are not connected within the text and no superscripted reference numbers in the text. That was a week and a half learning lesson I hope I don't forget.

Now I want to have the index at the end of the doc.  Endnote positioning is set at Shared Document Frame, it always was. I thought perhaps it was conflicted by End of story. But no. How do I get the references to not want to replicate at the end of the document?

 

Thanks for your support guys!

[MikeTO]

1 hour ago, Lintrezza said:

I think I've worked out what happened. I've inserted the index at the end of the doc. Because that's where an index goes, after the references. It's then spontaneously created a second set of references, but there have been insufficient pages allocated to them so I've seen what must have been a page of extra references (I don't recall doing this, but likely it's what's happened) and deleted them. I just did that to test the theory, and viola! no references, but a second set before the Index that are not connected within the text and no superscripted reference numbers in the text. That was a week and a half learning lesson I hope I don't forget.

Now I want to have the index at the end of the doc.  Endnote positioning is set at Shared Document Frame, it always was. I thought perhaps it was conflicted by End of story. But no. How do I get the references to not want to replicate at the end of the document?

I'm not sure I follow what you did but that's okay.

When you say you inserted the index at the end off the doc, do you mean on a new blank page in a frame that wasn't linked to the main part of the document? That's the safe way to do things.

[Lintrezza]

Just now, MikeTO said:

I'm not sure I follow what you did but that's okay.

When you say you inserted the index at the end off the doc, do you mean on a new blank page in a frame that wasn't linked to the main part of the document? That's the safe way to do things.

Yes, I created a new 2 column frame for the index. I've just got brave and shifted the references above the index pages, and everything appears fine.

I'm not sure why the program created a second set of the same references spontaneously. But weird things have been happening, a sudden big dump of guidelines on pages that couldn't be removed using the clear all guidelines setting, and now what seems like random pages have been locked (and lots of them) and using Layers, unlock all layers has no effect. While I am quite capable of making mistakes, there are definitely gremlins at play. I never lock pages or layers.

But glad I persisted. Almost there!