Workflow choices: styles multiplying with my copy and paste

[MiriamNZ]

I am publishing a magazine. My preferred workflow is to import new stories into a holding document, apply the styles, put small versions of available images with them. This enables me to see how much space the story will take up, and the number and or quality of the images I can choose from.

Then, I copy the text box or boxes from the holding file to the actual document.

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Why? Well, I come from inDesign, when InDesign started. It was buggy. It was better to import anywhere except your real document to take care of any weird , hidden styling elements. The added benefit was seeing all your stuff so you could choose what to put where.

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In Publisher (1 and 2)  when I do this it creates multiple copies of the styles.

I start with a style called Article in the real document, and called Article in the holder document.
When I paste in my article I now have, in my style list: 

Article
Article 1

Heading
Heading 1

Author
Author1

Leader
Leader1

After my second article is pasted in  I have:

Article
Article 1
Article 2

Heading
Heading  1
Heading  2

Author
Author 1
Author 2

Leader
Leader 1
Leader 2

And so on. I have about 50 articles each issue.

This is all very tedious to fix.

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There must be a better workflow? How do other people do things?

Is there a way to style or to copy/paste that does not do this?

I really like having a holder document, and I like having styles applied there so I can see sizes.

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Any help or suggestions very welcome.

[walt.farrell]

Other than working directly in the final document, rather than using the holding document, I don't think you can avoid that. 

When you paste formatted text into the main document, if the text style names match but the exact characteristics defined in the style don't match, a new text style name will be created because the Paste (with format) action tries to preserve the original appearance of the text.

(Actually, using Document > Add Pages from File might give you a way to avoid it, if you're using Publisher to construct the Holding document, too. I'll need to experiment with that before saying more on that possibility.)

To fix the excess styles after the paste, you can use Find/Replace, and for example, find all text with Article 1 style and replace it with Article style instead.

[MiriamNZ]

OK, that worked, thank you!

I deleted all the styles in the holding document and imported anew from the main document.

If I do that at the start of each new issue, that should keep it sweet.