Problems with Index and Table of Contents - continuing

[Dennison]

I know I have posted about this before - than updating the Index causes the TOC at front of book to be replaced by the Index. And I've been told I'm adding some Index formatting.

But, after 13+ books all with Indexing, and taking great care with Indexing because I know it is glitchy, I'm still getting the same issue.

Only the TOC at the front of the book is affected - which strongly suggests to me that it is not random operator error. If it was Index formatting by accident it could be expected to show up each time randomly in different places in different books. It's always the same error.

Anyone else having this issue?

The workabout is to delete both the TOC and the Index. Complete the Index first and when certain there will be no changes, then insert the TOC and adjust the formatting as needed.

 

[MikeTO]

Hi, I think it has to be a style problem. If you have a TOC and an index and updating the index inserts the index text into the TOC, then the index text style has to be part of the TOC.

The most obvious way this could happen is if you add an index style to the TOC. In this demo, I am including the paragraph style Index Entry 1 in the TOC, so all the index entries formatted with Index Entry 1 will be included in the TOC. There are probably other ways this could happen.

 

[Dennison]

Thanks Mike. I will check if that's what Im inadvertently doing

[MikeTO]

I don't know if it should be a bug or a suggestion, but perhaps Serif would consider filtering out the Index text styles from the TOC panel's Style Name list - you would never want to include them and it just opens the door to mistakes.

[Dennison]

Here we are again - after several years and 12+ books - with the same issue - and no progress from Serif to resolve.  All it needs is a one-click "locate index" button.

How to find ALL Index Character or Paragraph or any other Index marks or notations - which, if not deleted, make adding an Index impossible.

According to Find and Replace there are NO Index Character styles and NO Index Paragraph Styles in the current document. But no Index can be inserted.

Deleting the entire TOC does not make the problem go away. (I've done this before and then copied the TOC back into the document later.  It's a stupid workaround that should not be necessary.)

So - how to find hidden Index styles when FandR cannot?

Are there any other ways in AfPub to discover miscreant Index styles that prevent an Index being inserted?

(Checking every line of text, every caption in 350+ drawings, every paragraph, every heading in 220 pages is not a practical solution).

Any help much appreciated. Thanks

 

 

 

[MikeTO]

Please send me a document and I'll figure this out for you.

[Dennison]

Hi Mike,

 

thank you.

 

I have removed the TOC - just to be certain that was not the problem (as it has been before).

I searched for all the Character and Paragraph Index text styles without success.

 

[MikeTO]

I have the file now and will check it out. I you don't want it to be public, you could edit your post and delete the attachment or hide your reply.

[Dennison]

Great, thank you Mike.  yes I'll do that now

[MikeTO]

1. Open document
2. Find and Replace - search for paragraph style Index Entry 1
3. There will be 1 result click it. Select the Move tool and press Delete. There is a tiny text frame on page 152 (139) that is too small to contain any text on top of one of your illustrations containing an index.
   
4. Go to page 175 (162)
5. Click in this text frame - the paragraph style is Main TOC: Sub Heading and the character style is Main TOC: Sub Heading subhead Number. Set paragraph style to something like Caption and character style to No Style. Somehow you used a TOC style for your index.
   

You will now be able to insert an index.

If the problem reoccurs then send me a message with the file in that state and I'll take another look.

Good luck!

[Dennison]

Thank you, thank you, thank you ,Mike.

I'm curious how did you get the Paragraph Index Entry 1 to appear in FandR Search when, when I tried before, there were no results?

 

Is there any rumour yet when Serif might add a "Find Index" button?  It seems a small request to avoid an absurd issue.

 

Thank you again. 

[MikeTO]

It was just there when I searched for that style, I don't know why you couldn't find it.

The more interesting question is how you managed to use TOC paragraph and character styles outside of a TOC. If you copy even a single word from a TOC and paste it into a new frame, another TOC is created. I think I figured it out - you probably used the Style Picker tool which appears to lack this constraint.

[Dennison]

Most likely that Text Frame was the first text frame I created after creating a TOC at the start of that chapter - every chapter has its own mini TOC and I failed to notice that it should have been changed to Caption style. Another reason, IMHO, to be able to set a default Text Frame style.  

I have no idea why the Index 1 style never showed in my FandR searches.

 

Anyway thank you.