Import ¶ styles when placing text

[Rob SF]

A two-part about importing text.

Can I import a Word document into Publisher, where all of Word's ¶ and character styles have styles of the same names in Publisher, but with Publisher's formatting, rather than the original document's?

And, related, I'm losing italics when I apply a paragraph style, even if the definition is to leave italics alone with the formatting. Or am I misunderstanding the little dash in the box next to "Italic" in the paragraph definition?

Thanks much.

[walt.farrell]

9 minutes ago, Rob SF said:

Can I import a Word document into Publisher, where all of Word's ¶ and character styles have styles of the same names in Publisher, but with Publisher's formatting, rather than the original document's?

The styles from the Word document will be imported, too. You will then have Publisher's default text styles and the styles from Word, with different names.

After that, you could use Find and Replace to locate text with a Word text style and replace the style with the corresponding Publisher text style. How long that will take will depend, of course, on how many text styles are involved.

11 minutes ago, Rob SF said:

And, related, I'm losing italics when I apply a paragraph style, even if the definition is to leave italics alone with the formatting. Or am I misunderstanding the little dash in the box next to "Italic" in the paragraph definition?

That will depend (I think) on (a) how italics were applied and (b) how you're applying the paragraph text style.

For (b), if you apply the paragraph text style by right-clicking on it in the Text Styles panel, then you have several choices:

You can Preserve Character Formatting, or Preserve Local Formatting, from those choices. Character Formatting would (I think) preserve Character Text Styles already applied to the text. Local Formatting would preserve direct usage of some settings as Italic, Bold, etc.

 

[Rob SF]

Thanks so much for the quick response, Will. I think I follow. I'm so new to Publisher (after 25 yrs with InDesign), that it's going to be a while to make the switch. Which, no matter how long it takes, I'm doing happily!

[Clif Graves]

On 2/9/2023 at 2:13 PM, Rob SF said:

And, related, I'm losing italics when I apply a paragraph style, even if the definition is to leave italics alone with the formatting. Or am I misunderstanding the little dash in the box next to "Italic" in the paragraph definition?

 

I have a client who decided to change font after the book was mostly typeset. I am struggling with finding a way to replace the font family without removing italic or other formatting. It seems that any of the style replacement setting that change the font also remove the italic etc even when the style has a lot of "no change" set.

What am I missing?

[Old Bruce]

2 hours ago, Clif Graves said:

I have a client who decided to change font after the book was mostly typeset. I am struggling with finding a way to replace the font family without removing italic or other formatting. It seems that any of the style replacement setting that change the font also remove the italic etc even when the style has a lot of "no change" set.

What am I missing?

If you used Paragraph Styles for the book then all you would need to do is change the Font Family in the Paragraph Style's Edit Text Styles Window. The Italic and Bold local formatting should remain Italic and Bold.

 

Best practice would be to have made Character Styles that would be applied to those bits of text. Best Practice would be to have pretty much every piece of text in the book having a Paragraph Style (and Character Style if needed) applied.