Copy and Paste from MSWord: word letter spacing

[mapperou]

iMac 12.2.1 Monteray, MSWord 16.43, AffPub 1.10.5 (and previous version)

When I copy and paste from a Word document a column of justified text, say 12 cm wide into an AP text box say 15 cm wide, in each paragraph I get consistently, two or three instances of words running together. They are always end of line text flows from the original document. I attach two identical documents that demonstrate with instances in red. In fact there is a space but it is so minute words appear to run together and I have to add in each instance a further space.

This is a serious problem when laying out a book and after I had done many pages before realising the problem it took me ages to correct.

Thank for any help. John

Word test.docx AP test.afpub

[R C-R]

I am not sure why it occurred because I do not use Word but the problem is in several places tracking is set to large negative values. You can see this by opening the Character panel & steeping letter by letter through the text beginning a few characters before where the spacing is wrong.

[Catshill]

7 hours ago, R C-R said:

I am not sure why it occurred because I do not use Word but the problem is in several places tracking is set to large negative values. You can see this by opening the Character panel & steeping letter by letter through the text beginning a few characters before where the spacing is wrong.

What method do you use to import text cleanly yet retaining basic styling such an bold and italics for example?

Ref 

 

[DWright]

Hi @mapperou,

In this case to prevent the words from running into one another please use the option 'Paste Without Format' from the Edit menu and this will place the text with the correct spacing in your document.

[mapperou]

Thanks DWright. Yes, this sorts that particular problem but unfortunately I need to retain Bold and Italics. To go through 150,000 words carefully crafted in a word processing package by the author is asking a lot of copy editer/layout person using Affinity. There have been some other replies so will work thru them.

Thanks John

[mapperou]

Thanks Catshill. Yes I can see that most odd why should that happen?!

However to go thru a manuscript of say 150,000 words to correct that would be a lot of work!. I did try selecting all text and applying 0 to tracking also turning Auto off ansd selecting 0 but nothing happened, so unsuccessful.

Thanks John

[PaulEC]

FWIW I tried placing the docx text into APub, selected all the text, set the kerning to Auto and it looked fine. (I'm using Windows, but I wouldn't think that should make any difference!)

[mapperou]

Many thanks everyone.
The solution (s) is to adjust Kerning in the Character palette.
In my case the Kerning was set to Auto and making that 0 usually did the job. Additionally, I adjusted Kerning by 1-2 % and that also worked.
Usually, once I had made these adjustments and then reverted to Auto and 0s the text stayed correct, so a winner!
For MSWord users there is another solution: Select text, go to Edit menu, select Paste and Match Formatting. That instantly replaces highlighted text which you then copy and paste into Publisher, all correct formatting and spacing! Just one proviso, if text is justified the justification does not happen so adjust in Word or when pasted into Publisher, which is easy.
And from the Publisher HELP menu (it was there all the time...!):
To adjust kerning:
    •    With an insertion point made by clicking between two characters in your text, do one of the following:
    ◦    From the Character panel, choose a value from the Kerning setting, using the up and down arrows, the pop-up menu, or by typing in a new value. Auto will automatically kern characters by default. Positive values give expanded kerning, negative values give condensed kerning.
    ◦    From the Text menu's Spacing sub-menu, select one of the spacing options.